2015 RID Conference
August 8-12, 2015
Hyatt Regency New Orleans
New Orleans, Louisiana
Standing Rules of the Business Meeting of the
Registry of Interpreters for the Deaf, Inc.
- Applicability. These standing rules shall apply during the RID business meeting, Part 1 (Session 1) on Monday, August 10, 2015, from 2:00 to 6:00 p.m. Central Time; the RID business meeting, Part 2 (Session 2) on Tuesday, August 11, 2015, from 8:30 a.m. to 12:30 p.m. Central Time; and during any other business meetings as may properly be called during this conference.
- Legal Compliance. These standing rules comply with the laws and ordinances of the City of New Orleans, Orleans Parish, the State of Louisiana, and the United States of America, as well as the RID Articles of Incorporation and Bylaws. Any additional standing rules that may be proposed, pursuant to Standing Rule 15, also must comply with the laws and ordinances of these jurisdictions, and with the RID Articles of Incorporation and Bylaws.
- Official Language. The official language of the business meeting is American Sign Language. Interpretation into, or between, American Sign Language, English, and Spanish will be provided as appropriate.
- Civility. RID members and guests in attendance during the business meeting shall conduct themselves with utmost civility, and with respect for others. All debate and discourse during the business meeting shall be focused on the matter at hand. No one may make disparaging remarks about individuals, organizations, companies, or conference sponsors
- Scope of Standing Rules 3 and 4. While Standing Rule 3 (Official Language) and Standing Rule 4 (Civility) apply to the business meeting, they should be construed to extend to all programs and activities during the RID Conference, including but not limited to plenary sessions, forums, and workshops; council, committee, task force, and member section meetings; regional caucuses; and social events.
- Conduct of Meeting. The RID President shall serve as chair of the business meeting.
- Meeting Check-in. To facilitate the establishment of a quorum, members are expected to arrive, check in with the Credentials Committee, and be seated in the meeting room at least ten minutes prior to the opening of each business session.
- Quorum. At the beginning of each session (part) of the business meeting, the Credentials Committee shall determine whether a quorum exists, and shall report to the chair when there are 200 or more voting members in attendance. Once a quorum is established, the chair may proceed with business items on the agenda, in the order presented.
- Presumption of a Quorum. Once a quorum is established, the continued presence of a quorum is presumed unless the chair or a member notices that a quorum no longer appears to be present. The procedures to follow if a quorum no longer appears to be present are described in Robert’s Rules of Order Newly Revised, 11th Edition, on page 349, lines 8 to 28.
- Proceedings in the Absence of a Quorum. If a quorum is not present at the beginning of a session, or if a quorum is no longer present during a session, the members in attendance may make and receive reports, present awards, and conduct other non-business activities. The only motions that are in order in the absence of a quorum are fix the time to which to adjourn, adjourn, or recess. Simultaneously, every effort should be taken to obtain a quorum, as described in Robert’s Rules of Order Newly Revised, 11th Edition, on pages 347-348.
- Committee on Minutes. A committee consisting of one member from each region, selected by the president, will review and finalize the conference business meeting minutes no later than thirty (30) days after the conference. The Board of Directors shall approve the conference minutes at its first meeting after this thirty-day period.
- Motions or Resolutions.
- Only voting members in good standing, the Board of Directors, committees, task forces, member sections, and affiliate chapters, have the right to submit motions or resolutions.
- No proposed amendments to the RID Bylaws were received by 90 days in advance of the first day of the business meeting (May 12, 2015). However, voting members may propose bylaws amendments from the floor if time permits, and ask for online voting pursuant to the RID Bylaws, Article IX, Mail Referendum.
- Motions or resolutions that do not reference the RID Bylaws should have been submitted by July 11, 2015, which was 30 days in advance of the first day of the business meeting.
- Motions, received prior to July 11, 2015, will be presented in the following order:
- Board (national)
- Committees (national)
- Task Forces (national)
- Regional (region) Affiliate Chapters
- Motions proposed for the first time during the conference business meeting, and those submitted after the July 11, 2015 deadline, may be placed on the agenda under New Business, but will be considered only if time permits.
- All motions or resolutions must include the following elements:
- Primary submitter(s) name(s) and contact information [NOTE: On-site contact information is required for motions submitted during the business meeting.]
- Name of person who is seconding the motion, if applicable. Motions from bodies within the association, as defined in Standing Rule 10(g) below, do not require the name of a seconder.
- Submission date
- Full text of the motion or resolution
- Rationale for the motion or resolution
- Estimated fiscal impact statement, if applicable
- Motions or resolutions proposed by bodies within the association, specifically the Board of Directors, committees, task forces, member sections, or affiliate chapters, must include, in addition to the full text of the motion or resolution, information as to the proper notice given to members of that body, the date of the meeting at which the motion or resolution was adopted, verification of the presence of a quorum of the body at the time that the motion was adopted, verification that the body was in favor of the action to be proposed, and a fiscal impact statement if applicable. These motions do not need to be seconded.
- Handling of Motions and Resolutions
- Procedure. The RID Bylaws Committee shall receive all motions and resolutions submitted in advance and during the conference, and shall assess their readiness for member consideration. The Bylaws Committee also shall work with submitters to perfect wording, and shall have the discretion to consolidate motions and resolutions which have the same goal. Submitters will be kept informed of the status of their submission throughout this process.
- President’s Duty to Obtain Advice and Counsel. The RID President, with the advice and counsel of the RID Board of Directors, shall refer all motions and resolutions to appropriate council(s), committee(s), task force(s), or member section(s) for review. The body or bodies to which the motion or resolution is referred shall be responsible for reviewing each item and reports on the recommendations of that body.
- Fiscal Impact. The RID Board of Directors shall refer to RID Headquarters or the Finance Committee all motions that include an estimated fiscal impact statement for a feasibility study prior to membership vote. In the case of motions made from the floor during the business meeting, this will normally require that the motion be referred to the RID Board of Directors, which in turn shall consult with RID Headquarters or the Finance Committee. In such cases, the matter ultimately shall be decided by the RID Board of Directors or by mail referendum.
- Eligibility to Debate on Motions. Any RID voting member in good standing may participate in debate by approaching the designated location in front of the association, being recognized by the chair, and stating name, state of residence, membership category, and whether the member supports or opposes the motion on the floor. Non-members may observe, but may participate in the meeting only if invited to do so by the chair. Non-member participation shall be for informational purposes only, and shall not be counted as debate in support of or in opposition to the motion on the floor, as defined below in Standing Rule 12(c).
- Members’ Duty to Be Informed. It is expected that members who debate on motions shall have apprised themselves of the history and rationale of the motion, and any discussion that has already occurred with regard to the motion prior to or during the business meeting.
- Limit on Number of Debaters. A maximum of five (5) members in support of and five (5) members in opposition to the motion/resolution on the floor may debate each debatable motion.
- Obtaining the Floor a Second Time. A member may be recognized a second time to address the same issue only if there are no other members waiting to be recognized, and the maximum number of speakers per side has not yet been reached.
- Limit on Length of Debate. Each member is allowed a maximum of two minutes for debate. The chair or her designee shall enforce this time limitation. Time for the message to be interpreted shall not be subject to the two-minute limitation; interpreters may take the time needed to provide a clear message.
- Ending Debate. Once five members (5) have spoken in support and five members (5) have spoken in opposition to the motion on the floor, no other members will be permitted to speak in support of or in opposition to that item unless two-thirds of the members present and voting agree to extend the discussion. The chair shall call the question and take a vote on the motion.
- Subsidiary Motions. If a member proposes a debatable subsidiary motion, such as the motion to amend, the count on the number of debaters shall begin anew.
- Points. A voting member who wishes to rise to a point of order, make a parliamentary inquiry, or make a request for information must move to a designated location for making points and obtain the chair’s attention. Upon being recognized by the chair, the member shall state the point. The chair shall rule on the point of order or answer the parliamentary inquiry or request for information, consulting with the parliamentarian or others as appropriate. This member who makes a point shall not be counted as one of the five speakers in support of or five speakers in opposition to a motion.
- Point of order: Informing the chair that there seems to be a breach of parliamentary procedure
- Parliamentary inquiry: Requesting clarification on the parliamentary procedure applicable; the chair may choose to consult with the parliamentarian
- Request for information: Asking the chair for clarification regarding the motion on the floor; the chair may choose to consult with or defer to another member
- Moving the Previous Question. Notwithstanding the limit of five speakers in support of and five speakers in opposition to a motion on the floor, a member may move the previous question (“call the question,” “question!”, “close debate,” and other variations) at any time to end debate and force an immediate vote. The previous question requires a two-thirds vote in favor.
- Voting. All voting shall be done with a system of colored cards. Certified members will receive cards of one color, and associate members will receive cards of a different color. The chair shall indicate when a vote is limited only to certified members, pursuant to the RID Bylaws, Article III, Voting Rights and Responsibilities, Section 3(B).
- Motions Not Considered or Disposed Of. In accordance with Robert’s Rules of Order Newly Revised, motions or resolutions that are not considered or disposed of during the conference business meeting shall “fall to the ground.” They shall not be carried over to the next conference business meeting, but may be proposed again at the appropriate time.
- Additional Standing Rules. Additional standing rules may be proposed and adopted by a two-thirds vote of the members present and voting. As stated in Standing Rule 2, additional standing rules must comply with the laws and ordinances of the City of New Orleans, Orleans Parish, the State of Louisiana, and the United States of America, as well as the RID Articles of Incorporation and Bylaws.
- Amendment or Suspension of a Standing Rule. Any individual standing rule may be amended or suspended by a two-thirds vote of the members present and voting.