Here are the Proposed Bylaw Amendments submitted for consideration for the 2017 RID National Conference

This document is available in printable form here.

Proposed Bylaw Amendments:

Motion name: Global Editorial Changes
Bylaws Referendum A
Moved by: The RID Board of Directors
Motion text: To adopt global and editorial changes to the RID bylaws, including the following:

  1. Properly capitalize every occurrence of Board of Directors,
  1. Properly capitalize every occurrence of the officers’ titles,
  1. Use serial (“Oxford”) commas,
  1. Remove extraneous colons after section titles in all Articles,
  1. Allow hyphenation of two-word expressions as appropriate,
  1. Change “Vice-President” to “Vice President” throughout,
  1. Add (numeric characters) after each spelled-out number, and
  1. In Article I, spell out Inc. as Incorporated and add a period after (RID).

The Board also asks that the members of RID empower the Board, working with the RID Parliamentarian, to make any other global and editorial changes that may  be found necessary and desirable, including renumbering of bylaws articles and sections, and correction of spelling, punctuation, grammatical, or syntactical errors, provided that all changes be publicly documented.

Rationale: To ensure the RID bylaws are grammatically correct and follow standard formatting of Robert’s Rules of Order.
Estimated Fiscal Impact:  The noted fiscal impact is headquarter staff time to update the bylaws and website.
Comments: TBD

 

Motion name: Gender Neutral Motion
Bylaws Referendum B
Moved by: The RID Board of Directors
Motion text:

Move to strike out gender binary language and replace with gender neutral language.

Rationale:

This motion is in response to 2015 resolution K.  Resolution K directed the RID Board to review the bylaws and revise with gender neutral pronouns.  The resolution directs the Board to bring the amendment to the membership for consideration during the 2017 Conference. A review of the bylaws led to the following proposed changes:

Six (6) gender references need to be changed. Affected sub-sections: a), b), e), g), h), and i).

a) Provide reports regarding the activities of the RID Board of Directors, national committees and the national office to each affiliate chapter within his/her
This can be done via e-mail, mail, or conference calls. Conference calls are generally held every two to three months.
Recommendation: strike out his/her; insert the

b) Provides reports at least quarterly to the board and the national office during
meetings. Reports should reflect the special issues and/or concerns expressed within his/her region.
Recommendation: strike out his/her; insert the

e) Serve as a resource person to affiliate chapter presidents and members within his/her
Recommendation: strike out his/her; insert the

g) Assist affiliate chapters within his/her region in their ability to meet affiliation requirements.
Recommendation: strike out his/her; insert the

h) Assist any chapter not in compliance with RID’s affiliation requirements in moving toward compliance or dissolution. In the event of dissolution or no further recognition of a chapter, s/he will insure the collection and forwarding of all required information to the national office.
Recommendation: strike out s/he; insert the Region Representative

i) Serve as one of the national conference committee core group members and participate in the recruiting the conference chair(s) when the national conference is being hosted in his or her region.
Recommendation: strike out his or her; insert the

Separately, and not related to gender neutrality, one incorrectly-used word needs to be changed. Affected sub-section: h).

h) Assist any chapter not in compliance with RID’s affiliation requirements in moving toward compliance or dissolution. In the event of dissolution or no further recognition of a chapter, s/he will insure the collection and forwarding of all required information to the national office.
Recommendation #1: strike out insure; insert ensure
Recommendation #2: Any and all future amendments to the bylaws should follow the format proposed for gender neutral language

Estimated Fiscal Impact: The noted fiscal impact is headquarter staff time to update the bylaws and website.
Comments: TBD

 

Motion name: Article IX. Mail Referendum
Bylaws Referendum C
Moved by: The RID Board of Directors
Motion text:

Move to amend the RID Bylaws, Article IX, Mail Referendum, to strike out the word “mail” in the Article title and section A, C, and D; to strike out “written” in section B; and to insert (60) after sixty in section B; and to insert “RID Headquarters shall prepare the referendum and disseminate it to the membership in accordance with the Policies and Procedures Manual” between section B and C; to strike out “Robert’s Rules of Order Newly Revised” and insert “the parliamentary authority” in section C; to insert (45) following forty-five in section D; to insert “The results shall be given in both American Sign Language and English” in section D; and to strike “board of directors” and replace with “Board of Directors” in all instances.

Rationale:

This motion allows specifically for online voting vs. ballots sent to members through postal mail.

CURRENT LANGUAGE

Article IX. Mail REFERENDUM

Motions may be voted on by the membership by mail referendum in the following manner:
A. Mail referenda Referenda may be drafted and submitted by the board of directors, by a committee at the request of the board of directors, or by written petition of at least five (5) percent of the voting members of the corporation, sent to the board of directors.
B. Written notice of the referendum, stating and describing all motions, procedures, and deadlines for voting, shall be provided to all voting members at least sixty days prior to the referendum deadline.
C. Results of all  mail referenda shall be determined by a majority of the valid ballots returned, except when a higher percentage is required by these bylaws or by Roberts Rules of Order.
D. Results of mail referenda shall be disseminated to the membership within forty-five days after the referenda deadline.

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IX. Mail REFERENDUM

Motions may be voted on by the membership by mail referendum in the following manner:

A. Mail referenda Referenda may be drafted and submitted by the board of directors Board of Directors, by a committee at the request of the board of directors Board of Directors, or by written petition of at least five (5) percent of the voting members of the corporation, sent to the board of directors Board of Directors.
B. Written notice Notice of the referendum, stating and describing all motions, procedures, and deadlines for voting, shall be provided to all voting members at least sixty (60) days prior to the referendum deadline. Notice shall be given in both American Sign Language and English.
C. RID Headquarters shall prepare the referendum and disseminate it to the membership in accordance with the Policies and Procedures Manual.
D. Results of all mail referenda shall be determined by a majority of the valid ballots returned, except when a higher percentage is required by these bylaws or by Robert’s Rules of Order Newly Revised the parliamentary authority.
E. Results of mail referenda shall be disseminated to the membership within forty-five (45) days after the referenda deadline. The results shall be given in both American Sign Language and English.

RESULTS OF THIS AMENDMENT

Article IX. REFERENDUM

Motions may be voted on by the membership by referendum in the following manner:

A. Referenda may be drafted and submitted by the Board of Directors, by a committee at the request of the Board of Directors, or by written petition of at least five (5) percent of the voting members of the corporation, sent to the Board of Directors.
B. Notice of the referendum, stating and describing all motions, procedures, and deadlines for voting, shall be provided to all voting members at least sixty (60) days prior to the referendum deadline. Notice shall be given in both American Sign Language and English.
C. RID Headquarters shall prepare the referendum and disseminate it to the membership in accordance with the Policies and Procedures Manual.
D. Results of all referenda shall be determined by a majority of the valid ballots returned, except when a higher percentage is required by these bylaws or by the parliamentary authority.
E. Results of referenda shall be disseminated to the membership within forty-five (45) days after the referenda deadline. The results shall be given in both American Sign Language and English.

Estimated Fiscal Impact:  The noted fiscal impact is headquarter staff time to update the bylaws and website.
Comments: TBD

 

Motion name: Standing Committees Motion
Bylaws Referendum D
Moved by:  The RID Board of Directors
Motion text:

To return standing committees to the RID Bylaws in Article V: Committees

Rationale:

Returning the list of standing committees will bring the bylaws into compliance with Robert’s Rules of Order.

CURRENT LANGUAGEUpon the board of directors’ approval, the president shall appoint any committees, including standing, special and/or ad hoc committees, composed of at least three voting members in good standing to serve for a specified term.  Any vacancies in the membership of any committee that are filled will follow the same procedure.  Furthermore, for each committee, the president shall designate a member of the board of directors to serve as a non-voting member.  A majority of the entire committee shall constitute a quorum.

RESULTS OF THE AMENDMENT

The President, with the Board of Directors’ approval, shall appoint the members of all standing councils and committees, special and/or ad hoc committees, and task forces. except the Nominations Committee and the Elections Committee. Each entity shall be composed of three or more voting members in good standing, who shall serve for a specified term.  Any vacancies in the membership of any entity shall be filled following the same procedure.  For each entity, the president shall designate a member of the Board of Directors to serve as a non-voting liaison.  A majority of the entity’s membership shall constitute a quorum during its meetings.

Standing Councils and Committees: Permanent entities that meet regularly, and that report directly to the RID Board of Directors.

Deaf Advisory Council

The Deaf Members in Leadership Council advises the RID Board of Directors to uphold the Board’s desire of ensuring that the Deaf perspective is embodied in all matters before the Board and the association.

Diversity Council

The Diversity Council advises the RID Board of Directors to uphold the Board’s desire of ensuring that diversity and inclusion are embodied in all matters before the Board and the association. Specifically, it assists the RID Board of Directors in promoting equity, diversity, and inclusion within the association; develops recommendations on how to make RID’s membership and leadership more diverse and inclusive; and assists in developing diversity programs and initiatives.

-Council of Elders

The Council of Elders provides the President and the Board with historical information that upholds the Board’s desire to ensure that RID’s roots and history are embodied in all matters of the Board.

Certification Committee

The Certification Committee advises the RID Board of Directors by recommending policies and standards related to the RID Certification system.

Finance Committee

The Finance Committee provides financial oversight for the organization, including budgeting and financial planning, financial reporting, and monitoring of internal controls and accountability policies.

Audit Committee

The Audit Committee assists/advises the Board of Directors in the oversight of organizational planning, reporting, and independent auditing of all matters related to organization finances.

National Bylaws Committee

The National Bylaws Committee advises the RID Board of Directors with respect to the organization’s governing documents.

-Professional Development Committee

The Professional Development Committee advises the RID Board of Directors and assists the board with oversight of the policies and standards for the Certification Maintenance Program (CMP) and the Associate Continuing Education Tracking (ACET) program.

Scholarships and Awards Committee

The Scholarships and Awards Committee solicits, reviews, and selects recipients for the association’s scholarships and awards.

Nominations Committee

The nominations committee is an independently appointed committee that serves the purpose of identifying the needs of the organization.  The nominating committee will identify suitable candidates to serve on the RID Board of Directors.

Elections Committee

The elections committee is an independently appointed committee that serves the purpose of communicating between members and HQ the process and results of the elections.

**Administration:

Detailed charges, timelines, and the scope of work for each entity–standing councils and committees, special and/or ad hoc committees, and task forces–shall be contained in the RID Policies and Procedures Manual or in enabling documents.

Estimated Fiscal Impact:  The noted fiscal impact is headquarter staff time to update the bylaws and website.
Comments: TBD

 

Motion name: Article XIII Changes
Bylaws Referendum E
Moved by: The RID Board of Directors
Motion text:

Move to amend the RID Bylaws, Article XIII, Amendment of Bylaws, to strike out the words “or repealed,” and the word “majority” in both instances.

Rationale:

This motion removes repetitive language to bring the bylaws into compliance with Robert’s Rules of Order

CURRENT LANGUAGE

The Bylaws may be amended or repealed by approval of two-thirds majority of the voting members of the Corporation, eligible and voting during a regular or special meeting of the membership, with ninety (90) days prior notice, or by following the guidelines under Article IX. MAIL REFERENDUM. However, any amendment which would materially and adversely affect the rights of a specific category must be approved by a two-thirds majority of the members voting from that affected category.

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

The Bylaws may be amended or repealed by approval of two-thirds majority of the voting members of the Corporation, eligible and voting during a regular or special meeting of the membership, with ninety (90) days prior notice, or by following the guidelines under Article IX. MAIL REFERENDUM. However, any amendment which would materially and adversely affect the rights of a specific category must be approved by a two-thirds majority of the members voting from that affected category.

RESULT OF THIS AMENDMENT

The Bylaws may be amended by approval of two-thirds of the voting members of the Corporation, eligible and voting during a regular or special meeting of the membership, with ninety (90) days prior notice, or by following the guidelines under Article IX. MAIL REFERENDUM. However, any amendment which would materially and adversely affect the rights of a specific category must be approved by two-thirds of the members voting from that affected category.

EXPLANATION

  1. The words “amend” and “repeal” have different meanings in parliamentary law. To “repeal” is the same as to “rescind”, but not the same as to “amend”.
  1. In describing voting, Robert’s Rules of Order Newly Revised uses the terms “majority” and “two-thirds”, but not “two-thirds majority”.
Estimated Fiscal Impact: The noted fiscal impact is headquarter staff time to update the bylaws and website.
Comments: TBD

 

Motion name: Motion to Amend Bylaws to Eliminate Ex Officio
Bylaws Referendum F

Moved by:

Seconded by:

Daryl Crouse

Denise Wetzler

Motion text:

Move to strike “In addition, the immediate past president may serve as a non-voting ex-officio member of the board of directors for one term.” from Article IV, Section 1. Composition of Board of Directors.

Insert, “The immediate past president may serve as a member of the Council of Elders for one term.” in Article IV, Section 1. Composition of Board of Directors.
Strike, “Serve in an ex-officio non-voting capacity for one term” from Article IV, Section 3. Duties. 8. Immediate Past President.

Rationale:

CA law effective Jan. 1, 2015.

AB-2755 Nonprofit corporations: directors

http://bit.ly/2pLcxMB

Board members have an absolute right to vote.

A person entitled to attend board meetings without a vote is not a board member regardless of title.

If not intend to give power to vote, must eliminate “ex officio” and “nonvoting director”

Past president can offer consultation and information as member of Council of Elders.

Estimated Fiscal Impact:

Potential SAVINGS

May eliminate expenses for travel, lodging, and other reimbursements for face-to-face board meeting attendance by past president.

Comments: TBD

 

Motion name: Proposed Amendment to the RID Bylaws
Bylaws Referendum G

Moved by:

Seconded by:

Robert B. Weinstock

Audrey C. Cooper, Ph.D.

Motion text:

NOTE: The motion appears immediately below; the following paragraphs are more for informational purposes.

I move to amend the RID Bylaws, Article XIV, Non-discrimination Policy, to strike out the word “or” between “sex,” and “sexual orientation”; to strike out the period after the word “orientation” and insert a comma; and to insert after the word “orientation” the words “gender identity, and gender expression.”

CURRENT LANGUAGE

The RID shall not discriminate in matters of certification, testing, or membership on the basis of age, color, creed, disability, ethnicity, hearing status, national origin, race, religion, sex, or sexual orientation.

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

The RID shall not discriminate in matters of certification, testing, or membership on the basis of age, color, creed, disability, ethnicity, hearing status, national origin, race, religion, sex, or sexual orientation, gender identity, and gender expression.

RESULT OF THIS AMENDMENT

The RID shall not discriminate in matters of certification, testing, or membership on the basis of age, color, creed, disability, ethnicity, hearing status, national origin, race, religion, sex, sexual orientation, gender identity, and gender expression.

Rationale: This bylaws amendment adds two more categories to an existing list of bases for which RID shall not discriminate in matters of certification, testing, or membership.
Estimated Fiscal Impact:

There should be no negative fiscal impact other than the need to reprint and re-disseminate the bylaws. However, there are other pending amendments, so the cost would already be incurred.

If anything, there will be a positive impact in increased public and member goodwill, which could translate to greater membership and donation revenue.

Comments: TBD

 

Comments regarding all proposed amendments are to follow.