Proposed 2019 Bylaws Motions

Here are the Proposed Bylaw Amendments submitted for consideration for the 2019 RID National Conference.

Motion name:

Motion A – Motion on General Board Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3A, General Duties, to strike out the word “Supervise” in line 2 and add “Appraise the performance of”; and to insert “Serve as a liaison to assigned committees, councils, task forces, and member sections, Attend all board meetings and submit required board reports, Assist in on-boarding incoming Directors.”

Motion in ASL

Rationale: To ensure the RID Bylaws accurately reflects the current roles and responsibilities for the Board of Directors.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3 Duties:

A. General Duties

  1. Perform duties as prescribed by the voting membership, the Board of Directors or as required by law.
  2. Supervise Appraise the performance of the Chief Executive Officer of the corporation.
  3. Approve the budget of the corporation annually.
  4. Provide a comprehensive corporate report no later than ninety (90) days after the end of each fiscal year.
  5. Serve as a liaison to assigned committees, councils, task forces, and member sections.
  6. Attend all board meetings and submit required board reports.
  7. Assist in onboarding incoming Directors.
Motion name:

Motion B – Motion on President Duties

Moved by: Board of Directors
Motion text:

To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 1, President, to insert “Serve as liaison to the national office as the board representative. Oversee the performance of the Chief Executive Officer of the corporation as guided by the Board of Directors.”

Motion in ASL

Rationale: To ensure the RID Bylaws accurately reflects the current roles and responsibilities for the Board of Directors.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3A, General Duties, President:

  1. President

a) Represent the corporation in all appropriate activities.
b) Preside at meetings of the members and/or Directors.
c) Appoint committees.
d) Retain authority to co-sign checks with the Treasurer or any other designated person through action of the Board of Directors.
e) Provide at least quarterly reports to the membership concerning business, Board of Directors activities, and financial status of the corporation.
f) Serve as liaison to the national office as the board representative.
g) Oversee the performance of the Chief Executive Officer of the corporation as guided by the Board of Directors.

Motion name:

Motion C – Motion on VP Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 2, Vice President, to strike out “In the absence or disability of the President, the Vice President shall assume all duties of the President.”; and insert “The Vice President of the board is prepared at all times to assume the role of board president, if necessary. The Vice President may serve in the President’s place for board activities and in the spokesperson capacity. The president may delegate special assignments to the vice president, who also works closely with the organization’s CEO to carry out the board’s  vision and directives.”; and to strike out “Assist in” and insert “Oversee” in line b.

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Vice President.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 2, Vice President:

  1. Vice President

a) In the absence or disability of the President, the Vice President shall assume all duties of the President. The Vice President of the board is prepared at all times to assume the role of board president, if necessary. The Vice President may serve in the President’s place for board activities and in the spokesperson capacity.
b) The president may delegate special assignments to the vice president, who also works closely with the organization’s CEO to carry out the board’s  vision and directives.
c) Assist in Oversee the training of incoming Board members and committee.

Motion name:

Motion D – Motion on Secretary Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 3, Secretary, to insert “Serve as Secretary of the corporation. Ensure the integrity of the governance framework, being responsible for the efficient administration of the association. Ensure compliance with statutory and regulatory requirements and implementation of decisions made by the Board of Directors.”; and insert “Ensure timely response to member correspondence to the board.; and strike out “Track meetings of RID committees. Track Deafness/interpreting related events.”

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Secretary.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 3, Secretary:

  1. Secretary

a) Keep a complete and accurate record of the proceedings of the Board of Directors.
b) Serve as Secretary of the corporation. Ensure the integrity of the governance framework, being responsible for the efficient administration of the association. Ensure compliance with statutory and regulatory requirements and implementation of decisions made by the Board of Directors.
c) Supervise the keeping of all corporation records.
d)Retain authority to co-sign checks with the President or any other person designated through action of the Board of Directors.
e) Ensure timely response to member correspondence to the board.
f) Track meetings of RID committees. Track Deafness/interpreting related events.

Motion name:

Motion E – Motion on Treasurer Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 4, Treasurer, to insert “Collaborate with the national office leadership to”; and to strike out “Assist with preparing” in line b; and to insert “Prepare” in line b; and to strike out “usually” in line d; and to insert “at least” in line d”; and to strike out “with the Director of Finance and Operations and present them to the Board” in line d; and to strike out “Help” in line 3; and to strike out “Stay abreast of association activities and be prepared to offer practical and philosophical suggestions and advice”; to strike out “with national office leadership” in line g; and to strike out “including” and “telephone conversations” and “with the Chief Executive Officer and Director of Finance and Operations” in line g; and to insert “during” and “meetings” in line g; and to insert “Ensure the timely and accurate filing of required tax documents”; and to strike out “Meet with the Director of Finance and Operations to review the annual federal Form 990. Meet regularly with the President and other Board members.”

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Treasurer.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 4, Treasurer:

  1. Treasurer
    a) Oversee the RID’s overall financial position.
    b) Collaborate with the national office leadership to:
    i) Assist with preparing Prepare the association’s annual budget and presenting it to the Board.
    c) ii) Monitor income and expenditures by comparing the actual and budgeted figures.
    d) iii) Review financial statements (usually at least quarterly) with the Director of Finance and Operations and present them to the Board.
    e) Help monitor iv) Monitor the association’s long-term investments.
    f) Stay abreast of association activities and be prepared to offer practical and philosophical suggestions and advice.
    g)
    v) Consult with national office leadership on programs and services (new and old) which impact on the budget, including during monthly telephone conversations meetings with the Chief Executive Officer and Director of Finance and Operations.
    vi) Ensure the timely and accurate filing of required tax documents.
    h) c) Chair the Finance Committee.
    i) d) Meet with auditor to review annual reports and management letters.
    j) Meet with the Director of Finance and Operations to review the annual federal Form 990.
    k) Meet regularly with the President and other Board members.
Headquarters Response:

Recommend adding “and conduct periodic reviews of the financial policies of the Organization” to 4. a) and replace the “Results of the amendment” section with the below (edits are suggested):

RESULTS OF THIS AMENDMENT:

  1. Treasurer
    a) Oversee the RID’s overall financial position and conduct periodic reviews of the financial policies of the organization.
    b) Collaborate with the national office leadership to:
             i) Prepare the association’s annual budget and presenting it to the Board.
             ii)Monitor income and expenditures by comparing the actual and budgeted figures.
             ii) Review financial statements at least quarterly
             iii) Provide regular financial updates to the board.
             iv) Monitor
    the association’s long-term investments and cash position.
              v) Consult on programs and services (new and old) which impact on the budget, during monthly meetings 
             vi) Ensure the timely completion of annual audits and accurate filing of required tax documents.
    c) Chair the Finance Committee.
    d)
    Meet with auditor to review annual audit reports and management letters.
    e) Liaise with CASLI Treasurer or designee to:
             i) ensure organizational MOUs and Operating Agreements are being followed
            ii) receive and share annual CASLI budget with the RID board
Motion name:

Motion F – Motion on MAL and DMAL Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 5, Member-at-Large, and Subsection 6, Deaf Member-at-Large, to strike out “Work with the Region Representatives and”; and to strike out “in and among regions”; and to insert “within the association”; and to insert “work with the Deaf Member-at-Large to oversee the maintenance and revisions of the Policies and Procedures Manual and volunteer leadership documents” in Subsection 5; and to insert “work with the Deaf Member-at-Large to oversee the maintenance and revisions of the Policies and Procedures Manual and volunteer leadership documents” in Subsection 6.

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Members-at-Large.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 5, Member-at-Large, and Subsection 6, Deaf Member-at-Large:

  1. Member-at-Large
    a) Work with the Region Representatives and aAssist with the coordination of activities and communication within the association in and among regions.
    b) Work with the Deaf Member-at-Large to oversee the maintenance and revisions of the Policies and Procedures Manual and volunteer leadership documents.
  1. Deaf Member-at-Large
    a) Work with the Region Representatives and aAssist with the coordination of activities and communication within the association in and among regions.
    b) Work with the Member-at-Large to oversee the maintenance and revisions of the Policies and Procedures Manual and volunteer leadership documents.
Motion name:

Motion G – Motion on Region Representative Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 7, Region Representative, to strike out “This can be done” in line a; and to strike out “mail,” in line a; and to strike out “every two to three (2-3) months” in line a; and to insert “on a quarterly basis” in line a; and to insert “Provide reports at least quarterly to the Board and the national office during meetings. Reports should reflect the special issues and/or concerns expressed within the region.”; and to strike out “tele” in line c; and to strike out “Assist in the annual reviews of the Chief Executive Officer”.

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Region Representatives.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 7, Region Representative:

  1. Region Representative
    a) Provide reports regarding the activities of the RID Board of Directors, national committees, and the national office to each Affiliate Chapter within the region. This can be done via e-mail, mail, or conference calls. Conference calls are generally held on a quarterly basis every two to three (2-3) months.
    b) Provide reports at least quarterly to the Board and the national office during meetings. Reports should reflect the special issues and/or concerns expressed within the region.
    c) Convene and preside at any regional meetings/, conferences and teleconference calls, including Presidents’ council meetings, and facilitate development of regional activities.
    d) Attend workshops and conferences in the region, when able and funds are available, using region budget and funds from the hosting Affiliate Chapter.
    e) Serve as a resource person to Affiliate Chapter Presidents and members within the region.
    f) Submit regular reports to the association newsletter.
    g) Assist Affiliate Chapters within the region in their ability to meet affiliation requirements.
    h) Assist any chapter not in compliance with the RID’s affiliation requirements in moving toward compliance or dissolution. In the event of dissolution or no further recognition of a chapter, they will ensure the collection and forwarding of all required information to the national office.
    i) Serve as one of the national conference committee core group members and participate in the recruiting of conference chair(s) when the national conference is being hosted in their region.
    j) Assist in the annual reviews of the Chief Executive Officer.
Motion name:

Motion H – Motion on Executive Board Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 9, Executive Committee, to strike out “Conduct appraisals of the performance of the Chief Executive Officer as requested by the Board of Directors.”

Motion in ASL

Rationale: The current RID Bylaws list of Executive Committee duties is outdated. The full board is responsible for overseeing the performance of the Chief Executive Officer. This task is led by the President and should be under President Duties. This motion will update the Bylaws to accurately list the duties of the Executive Committee.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 9, Executive Committee:

  1. Executive Committee
    a) Comprised of the President, Vice President, Secretary, Treasurer, Member-at-Large and Deaf Member-at-Large.
    b) In the event that the entire Board is unable to convene, the Executive Committee shall be given full power and authority to take action on emergency issues.
    c) Conduct appraisals of the performance of the Chief Executive Officer as requested by the Board of Directors.
Motion name:

Motion I – Motion to add “incapacitation”

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 7, Vacancies, to insert “incapacitation”.

Motion in ASL

Rationale: The current RID Bylaws does not allow for a board member to vacate a position if the person is no longer medically capable of carrying out board duties. This Bylaw change would allow for such contingencies.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 7, Vacancies:

Section 7.​ Vacancies

Vacancies of the Board of Directors are created upon the death, resignation, incapacitation, or removal of any Director due to legal action or for cause against the Director. Additionally, a vacancy will be created when a Region Representative moves from one region to another more than six (6) months prior to the completion of their term. This situation would require the Representative’s immediate resignation.

Motion name:

Motion J – Motion on Vacancy of President

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 7B, Appointment to Fill a Vacancy, to strike out “Any vacancy occurring in the Board of Directors; and to insert “In case of vacancy of the Vice President, Secretary, Treasurer, Members-at-Large, or Regional Representatives”; and to insert “In case of vacancy of the President, the Vice President automatically becomes President for the unexpired term.”

Motion in ASL

Rationale: The current language in the Bylaws is ambiguous in regards to the event of a vacancy in the position of President. Filling the vacancy of the President should be a different process than filling the vacancy of other positions to ensure consistency and organizational stability.  Adopting the new language will establish a clear process for succession in the event that the President is unable to complete the term. The language of the amendment is in accordance with Robert’s Rules of Order (p 452, RRO).
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 7B, Appointment to Fill a Vacancy:

Section 7.​ Vacancies

B. Appointment to Fill a Vacancy:

a) In case of vacancy of the President, the Vice President automatically becomes President for the unexpired term.
b) In case of vacancy of the Vice President, Secretary, Treasurer, Members-at-Large, or Regional Representatives
Any vacancy occurring in the Board of Directors with less than one (1) year remaining in the term may be filled by the affirmative vote of a majority of the remaining Directors. A Director appointed to fill a vacancy shall be appointed for the unexpired term of their predecessor’s office. If the unexpired term is more than one year, a special election must be held within six months of the vacancy. Until such elections occur, a person may be appointed to the vacant office by an affirmative vote of a majority of the remaining Directors.

Motion name:

Motion K – Motion to Clarify Process of Board Removal

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 7A, Removal of Directors, to insert “A decision for removal of a Director must be approved by three-fourths (¾) of the Board of Directors present and voting.  Notification shall be given to the entire
Board of Directors at least seven (7) days prior to such a meeting.”; and to strike out “A decision for removal of a Region Representative must be approved by two-thirds (2⁄3) of the members from that Representative’s region, eligible and voting.”

Motion in ASL

Rationale: The current RID Bylaws does not include a process for removal of the executive board members. The Bylaws do include a process for removing Region Representatives, a process that is unrealistic for the current trends in RID membership voting. A process for removing executive board members needs to be added to the Bylaws and the removal process should be equal for all board members. The language of the amendment was given by the parliamentarian.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 7A, Removal of Directors:

Section 7. Vacancies

A. Removal of Directors: The Board of Directors may declare vacant any office for which the Director has been removed due to legal action or for cause as detailed in Robert’s Rules of Order Newly Revised. A decision for removal of a Director must be approved by three-fourths (¾) of the Board of Directors present and voting.  Notification shall be given to the entire Board of Directors at least seven (7) days prior to such a meeting. A decision for removal of a Region Representative must be approved by two-thirds (2⁄3) of the members from that Representative’s region, eligible and voting.

Motion name:

Motion L – Motion for Three Year Board Term

Moved by:  Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 5, Term of Office, to strike out “Officers: (President, Vice President, Secretary, Treasurer, Member-at-Large and Deaf Member-at-Large)”; and to insert “Board of Directors”; and to strike out “two (2)”; and to insert “three (3)”; and to strike out “Region Representatives: shall serve two (2) year terms. No Region Representative shall hold the same office for more than three (3) consecutive terms. Region Representatives shall be elected by ballot during non-biennial meeting years, and their term of office shall commence thirty (30) days after elections during that year, but no later than September 1st, providing they are not already serving an unfinished term of office.”; and to implement these changes starting for the 2020 election.

Motion in ASL

Rationale:

Increasing board terms from two year to three years would minimize board transience, increase the board cohesiveness, as well as to provide the time and opportunity for an elected board to effectively address the current issues. This motion would also standardize the number of terms a board member can serve consecutively, which should be equal for all positions.

Background: In 2014-2015, RID contracted with TSNE to conduct and organizational assessment.  As part of the assessment, a survey was sent to RID members, and the interviewed stakeholders including external partner organizations. Board transience emerged as one of the critical leadership challenges facing RID, identified by both internal stakeholders and numerous external partners. With a significant portion of RID Board changing every year, it is difficult for the organization to get traction on critical issues, long term strategy is difficult if not impossible to plan as well as execute, and there is tremendous stress on the system (e.g. orientation, onboarding, off boarding, transitioning, and loss of continuity across the work of the Board). External stakeholders are directly impacted by the frequency of Board turnover and it directly contributes to the perception of RID being less able to ‘move things to action in a timely way.’ (pg 19-20, Org Assessment Report, June 2015)

Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 5, Term of Office:

Section 5. Term of Office

A. Officers: (President, Vice President, Secretary, Treasurer, Member-at-Large and Deaf Member-at-Large) Board of Directors shall serve two (2) three (3) year terms. No officer shall hold the same office for more than two (2) consecutive terms. They shall be elected by ballot during biennial meeting years and their term shall commence at the conclusion of the biennial meeting, but no later than September 1st of that election year, providing they are not already serving an unfinished term of office.

B. Region Representatives: shall serve two (2) year terms. No Region Representative shall hold the same office for more than three (3) consecutive terms. Region Representatives shall be elected by ballot during non-biennial meeting years, and their term of office shall commence thirty (30) days after elections during that year, but no later than September 1st, providing they are not already serving an unfinished term of office.

Motion name:

Motion M – Motion to Start Terms on September 1st

Moved by:  Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 5, Term of Office, to strike out “at the conclusion of the biennial meeting, but no later than”; and to insert “on”; and to strike out “thirty (30) days after elections during that year, but no later than”; and to insert “on”. This motion would go into effect beginning in 2020.

Motion in ASL

Rationale: A September 1st start date will allow the outgoing board members time for post-conference wrap-up and time for the incoming board members to orient themselves to their duties prior to the beginning of the board terms, creating a smoother transition for all. The motion unties the Board of Directors starting date from the biennial meeting, which happens on different dates every odd year, and establishes a consistent starting date of September 1st of each election year.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website. May reduce the board travel costs incurred by Headquarters during conference years.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 5, Term of Office:

Section 5. Term of Office

A. Officers: (President, Vice President, Secretary, Treasurer, Member-at-Large and Deaf Member-at-Large) shall serve two (2) year terms. No officer shall hold the same office for more than two (2) consecutive terms. They shall be elected by ballot during biennial meeting years and their term shall commence at the conclusion of the biennial meeting, but no later than on September 1st of that election year, providing they are not already serving an unfinished term of office.

B. Region Representatives: shall serve two (2) year terms. No Region Representative shall hold the same office for more than three (3) consecutive terms. Region Representatives shall be elected by ballot during non-biennial meeting years, and their term of office shall commence thirty (30) days after elections during that year, but no later than on September 1st, providing they are not already serving an unfinished term of office.

Motion name:

Motion N – Motion to Clarify Ambiguous Language

Moved by:  Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 5, Term of Office, to strike out “hold”; and to insert “be elected to” in Subsections A and B; and to strike out “providing they are not already serving an unfinished term of office” in Subsection A; and to strike out “but no later than September 1st, providing they are not already serving an unfinished term of office” in Subsection B.

Motion in ASL

Rationale: To clarify the ambiguous language in section 5 of the RID Bylaws. The current meaning of “providing they are not already serving an unfinished term of office” is unclear and could be interpreted in multiple ways. Likewise, “hold” an office does not specify whether the board member was appointed or elected.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 5, Term of Office

Section 5. Term of Office

A. Officers: (President, Vice President, Secretary, Treasurer, Member-at-Large and Deaf Member-at-Large) shall serve two (2) year terms. No officer shall hold be elected to the same office for more than two (2) consecutive terms. They shall be elected by ballot during biennial meeting years and their term shall commence at the conclusion of the biennial meeting, but no later than September 1st of that election year, providing they are not already serving an unfinished term of office.

B. Region Representatives: shall serve two (2) year terms. No Region Representative shall hold be elected to the same office for more than three (3) consecutive terms. Region Representatives shall be elected by ballot during non-biennial meeting years, and their term of office shall commence thirty (30) days after elections during that year, but no later than September 1st, providing they are not already serving an unfinished term of office.

Motion name:

Motion O – Motion to Amend the Bylaws to Create a Non-Member Category

Moved by:  Bylaws Committee
Motion text: Article III of the Bylaws be updated to include the category of a certified non-member with appropriate subsequent edits to reflect the creation of a new category of organizational participation.

Motion in ASL

Rationale:

Whereas the RID Board voted at the 13 November 2005 Board Meeting to adopt Motion 2005.39 and;

Whereas Motion 2005.39 approved an “operating policy which would further ensure that RID is not in violation of antitrust statutes” and;

Whereas RID has a requirement to hold membership in order to maintain certification with the organization and:

Whereas the policy of linking membership with certification is being severed and;

Whereas the creation of CASLI has divested certification responsibilities from the RID parent organization and;

Whereas the membership desires the ability to hold a certification without requiring membership in RID and;

Whereas creating a certified non-member category would further the policy on antitrust and further clarify the separation of rights and responsibilities between RID and CASLI;

THEREFORE, the bylaws need to be amended to include the category of a certified non-member with all attendant changes to reflect that change.

Estimated Fiscal Impact:

Potential positive impact in retrieving individuals who wish to be certified, but do not wish to be members of RID.

Negative impact will occur on national headquarters in order to include the certified non-member category on the online platforms, revise documentation, and make other associated changes to reflect this motion. This will come in the form of the time and resources of the national office being invested in making this change.

Since this is the development of a new member category, the fees for the new category may be set to accurately reflect the costs required of the national office in order to recoup that investment.

Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article III. MEMBERSHIP

Section 1. Categories of Membership

This corporation shall have the following categories of non-transferable membership:

  1. Voting Members
    1. Certified Member
    2. Associate Member
  2. Non-voting Members
    1. Certified Member: Inactive
    2. Certified Member: Retired
    3. Student Member
    4. Supporting Member
    5. Organizational/Institutional Member

This corporation shall have the following category for non-member certification holders. Non-member certification holders are not eligible for membership benefits or rights.   

  1. Certification Holders, Non-voting, Non-Members
    1. Certified non-Member
    2. Certified non-Member: Inactive
    3. Certified non-Member: Retired

Section 2. Eligibility

  1. Certified Member/Certified Non-Member: Any interpreter or transliterator of American Sign Language and/or English who holds valid certification accepted by the RID.
  2. Associate Member (pre-certified): Any individual who is actively engaged in the interpretation of American Sign Language and English and/or the transliteration of English, but who does not hold valid certification accepted by the RID.
  3. Certified Member/Certified Non-Member: Inactive – A certified member individual who experiences, voluntarily or involuntarily, a life-altering event or activity which precludes them from working as an interpreter or transliterator.
  4. Certified Member/Certified Non-Member: Retired – A certified member individual who upon reaching the age of fifty-five (55) or older elects to retire from working as an interpreter or transliterator.
  5. Student Member: Any pre-certified individual currently enrolled in a course of study in interpretation of American Sign Language and English and/or the transliteration of English.
  6. Supporting Member: Any non-certified individual with an interest in supporting the purposes and activities of the corporation who does not meet eligibility requirements for Sections 2.A, 2.B, 2.C, 2.D, or 2.E. under Article III. MEMBERSHIP.
  7. Organizational/Institutional Member: Any organization/institution with an interest in supporting the purposes and activities of the corporation.

Section 6. Change of Membership Category

An individual member who has a change in membership category will immediately be entitled to the privileges thereof. Beginning with the next fiscal year, all dues, fees, and assessments for that member individual shall be based on the new membership category.

Headquarters Response: While we appreciate the efforts made by the Bylaws Committee in addressing potential antitrust violations, RID HQ recognizes that the motion as made has operational and implementation issues:

  1. It has no implementation schedule; as a result, it would become effective immediately.
  2. RID currently has no internal systems to handle a non-member certified category. Implementing this requires changes to multiple systems, including accounting, the CRM database, and more.
  3. Changing internal systems, especially the CRM database, requires time and budget.  The current FY20 budget is being proposed, but there has been no funding as of yet allocated to this project.
  4. Article XII in the Bylaws state: “The Board of Directors shall not increase or decrease membership dues by more than ten percent (10%) without a majority vote of the membership either at the biennial meeting or by referendum.” Significant restructuring of the dues and fees would be a requirement for separation.

The interest in establishing a separate non-member category for certified members has been a topic for discussion by the membership since approximately 2008, and was part of the work of the Strategic Challenges/Bylaws Review Task Force (see here: https://rid.org/organizational-design-announcement/ )

HQ is supportive of the idea of separating membership and certification to ensure RID complies with anti-trust policies AND, as the article linked above states, improve the Member Experience. At the same time, we want to make sure that this is done correctly.

As part of our response, RID Headquarters proposes a SUBSTITUTE MOTION:

Motion: The RID Board, with the assistance and collaboration of Headquarters and legal counsel, is to perform a risk assessment on the viability, process and timeline for implementation of a plan to separate membership from certification.  This risk assessment would be a report due to the membership by February 2020.

Rationale:

  1. RID’s Board of Directors is undergoing significant turnover.
  2. RID is currently searching for a new permanent CEO. The timeline for this person’s hire is estimated to be in the fall of 2019.  
  3. Setting the report due date of February, 2020 gives all these individuals time to get up to speed, and means that the report can be published in the February issue of VIEWS.