Proposed 2019 Bylaws Motions

Here are the Proposed Bylaw Amendments submitted for consideration for the 2019 RID National Conference.

Motion name:

Motion A – Motion on General Board Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3A, General Duties, to strike out the word “Supervise” in line 2 and add “Appraise the performance of”; and to insert “Serve as a liaison to assigned committees, councils, task forces, and member sections, Attend all board meetings and submit required board reports, Assist in on-boarding incoming Directors.”

Motion in ASL

Rationale: To ensure the RID Bylaws accurately reflects the current roles and responsibilities for the Board of Directors.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3 Duties:

A. General Duties

  1. Perform duties as prescribed by the voting membership, the Board of Directors or as required by law.
  2. Supervise Appraise the performance of the Chief Executive Officer of the corporation.
  3. Approve the budget of the corporation annually.
  4. Provide a comprehensive corporate report no later than ninety (90) days after the end of each fiscal year.
  5. Serve as a liaison to assigned committees, councils, task forces, and member sections.
  6. Attend all board meetings and submit required board reports.
  7. Assist in onboarding incoming Directors.
Motion name:

Motion B – Motion on President Duties

Moved by: Board of Directors
Motion text:

To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 1, President, to insert “Serve as liaison to the national office as the board representative. Oversee the performance of the Chief Executive Officer of the corporation as guided by the Board of Directors.”

Motion in ASL

Rationale: To ensure the RID Bylaws accurately reflects the current roles and responsibilities for the Board of Directors.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3A, General Duties, President:

  1. President

a) Represent the corporation in all appropriate activities.
b) Preside at meetings of the members and/or Directors.
c) Appoint committees.
d) Retain authority to co-sign checks with the Treasurer or any other designated person through action of the Board of Directors.
e) Provide at least quarterly reports to the membership concerning business, Board of Directors activities, and financial status of the corporation.
f) Serve as liaison to the national office as the board representative.
g) Oversee the performance of the Chief Executive Officer of the corporation as guided by the Board of Directors.

Motion name:

Motion C – Motion on VP Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 2, Vice President, to strike out “In the absence or disability of the President, the Vice President shall assume all duties of the President.”; and insert “The Vice President of the board is prepared at all times to assume the role of board president, if necessary. The Vice President may serve in the President’s place for board activities and in the spokesperson capacity. The president may delegate special assignments to the vice president, who also works closely with the organization’s CEO to carry out the board’s  vision and directives.”; and to strike out “Assist in” and insert “Oversee” in line b.

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Vice President.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 2, Vice President:

  1. Vice President

a) In the absence or disability of the President, the Vice President shall assume all duties of the President. The Vice President of the board is prepared at all times to assume the role of board president, if necessary. The Vice President may serve in the President’s place for board activities and in the spokesperson capacity.
b) The president may delegate special assignments to the vice president, who also works closely with the organization’s CEO to carry out the board’s  vision and directives.
c) Assist in Oversee the training of incoming Board members and committee.

Motion name:

Motion D – Motion on Secretary Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 3, Secretary, to insert “Serve as Secretary of the corporation. Ensure the integrity of the governance framework, being responsible for the efficient administration of the association. Ensure compliance with statutory and regulatory requirements and implementation of decisions made by the Board of Directors.”; and insert “Ensure timely response to member correspondence to the board.; and strike out “Track meetings of RID committees. Track Deafness/interpreting related events.”

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Secretary.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 3, Secretary:

  1. Secretary

a) Keep a complete and accurate record of the proceedings of the Board of Directors.
b) Serve as Secretary of the corporation. Ensure the integrity of the governance framework, being responsible for the efficient administration of the association. Ensure compliance with statutory and regulatory requirements and implementation of decisions made by the Board of Directors.
c) Supervise the keeping of all corporation records.
d)Retain authority to co-sign checks with the President or any other person designated through action of the Board of Directors.
e) Ensure timely response to member correspondence to the board.
f) Track meetings of RID committees. Track Deafness/interpreting related events.

Motion name:

Motion E – Motion on Treasurer Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 4, Treasurer, to insert “Collaborate with the national office leadership to”; and to strike out “Assist with preparing” in line b; and to insert “Prepare” in line b; and to strike out “usually” in line d; and to insert “at least” in line d”; and to strike out “with the Director of Finance and Operations and present them to the Board” in line d; and to strike out “Help” in line 3; and to strike out “Stay abreast of association activities and be prepared to offer practical and philosophical suggestions and advice”; to strike out “with national office leadership” in line g; and to strike out “including” and “telephone conversations” and “with the Chief Executive Officer and Director of Finance and Operations” in line g; and to insert “during” and “meetings” in line g; and to insert “Ensure the timely and accurate filing of required tax documents”; and to strike out “Meet with the Director of Finance and Operations to review the annual federal Form 990. Meet regularly with the President and other Board members.”

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion will update the Bylaws to accurately list the duties of the Treasurer.
Estimated Fiscal Impact: The noted fiscal impact is Headquarters staff time to update the Bylaws and website.
Bylaws Impact:

CURRENT LANGUAGE WITH AMENDMENTS SHOWN

Article IV, Directors, Section 3B, Officer Duties, Subsection 4, Treasurer:

  1. Treasurer
    a) Oversee the RID’s overall financial position.
    b) Collaborate with the national office leadership to:
    i) Assist with preparing Prepare the association’s annual budget and presenting it to the Board.
    c) ii) Monitor income and expenditures by comparing the actual and budgeted figures.
    d) iii) Review financial statements (usually at least quarterly) with the Director of Finance and Operations and present them to the Board.
    e) Help monitor iv) Monitor the association’s long-term investments.
    f) Stay abreast of association activities and be prepared to offer practical and philosophical suggestions and advice.
    g)
    v) Consult with national office leadership on programs and services (new and old) which impact on the budget, including during monthly telephone conversations meetings with the Chief Executive Officer and Director of Finance and Operations.
    vi) Ensure the timely and accurate filing of required tax documents.
    h) c) Chair the Finance Committee.
    i) d) Meet with auditor to review annual reports and management letters.
    j) Meet with the Director of Finance and Operations to review the annual federal Form 990.
    k) Meet regularly with the President and other Board members.
Headquarters Response:

Recommend adding “and conduct periodic reviews of the financial policies of the Organization” to 4. a) and replace the “Results of the amendment” section with the below (edits are suggested):

RESULTS OF THIS AMENDMENT:

  1. Treasurer
    a) Oversee the RID’s overall financial position and conduct periodic reviews of the financial policies of the organization.
    b) Collaborate with the national office leadership to:
             i) Prepare the association’s annual budget and presenting it to the Board.
             ii)Monitor income and expenditures by comparing the actual and budgeted figures.
             ii) Review financial statements at least quarterly
             iii) Provide regular financial updates to the board.
             iv) Monitor
    the association’s long-term investments and cash position.
              v) Consult on programs and services (new and old) which impact on the budget, during monthly meetings 
             vi) Ensure the timely completion of annual audits and accurate filing of required tax documents.
    c) Chair the Finance Committee.
    d)
    Meet with auditor to review annual audit reports and management letters.
    e) Liaise with CASLI Treasurer or designee to:
             i) ensure organizational MOUs and Operating Agreements are being followed
            ii) receive and share annual CASLI budget with the RID board
Motion name:

Motion F – Motion on MAL and DMAL Duties

Moved by: Board of Directors
Motion text: To amend the RID Bylaws, Article IV, Directors, Section 3B, Officer Duties, Subsection 5, Member-at-Large, and Subsection 6, Deaf Member-at-Large, to strike out “Work with the Region Representatives and”; and to strike out “in and among regions”; and to insert “within the association”; and to insert “work with the Deaf Member-at-Large to oversee the maintenance and revisions of the Policies and Procedures Manual and volunteer leadership documents” in Subsection 5; and to insert “work with the Deaf Member-at-Large to oversee the maintenance and revisions of the Policies and Procedures Manual and volunteer leadership documents” in Subsection 6.

Motion in ASL

Rationale: The current RID Bylaws list of board members duties is incomplete or outdated. This motion