How are Task Forces organized?

The task force is led by the staff and board liaisons. Volunteer leaders work to meet the assigned scope
of work within the defined time frame.

How often does it meet?

The task force generally holds at least bi-monthly conference call meetings each year (visually accessible
conference calls, when appropriate). Between conference calls, email correspondence occurs to further the work of the task force. Face-to-Face meetings, which are budgeted for and hosted on an as-needed
basis, are decided upon by the board and RID Headquarters office staff. The task force must submit a request to
the board including a clear rationale for the face-to-face along with an agenda of the work to be
accomplished during the meeting time. Additional travel for meetings and/or educational initiatives
may be necessary depending on the scope of work.

Who pays my expenses?

Volunteer leaders, if approved, for travel to attend a face-to-face meeting will be reimbursed travel and
lodging expenses and given per diem for meals. (See Volunteer Leadership Manual for additional details
regarding reimbursements.) All other extraneous travel requests may be discussed on a case-by-case
basis with the board and RID Headquarters office staff liaisons.

What are my responsibilities as a Volunteer Leader?

Volunteer Leaders are expected to attend all task force meetings and assist in accomplishing the tasks
set forth in the scope of work and ultimately support the implementation of RID’s Strategic Plan. An agenda must be developed prior to each meeting with each agenda item pointing to a task within the
scope of work. (See Volunteer Leadership Manual for more information regarding position descriptions
for each volunteer leader.)

The task force will review the scope of work and provide feedback related to the tasks, priorities,
timelines, workflow, etc. Should the task force seek to address a project or issue outside the originally
assigned scope of work, a formal request for that work assignment would need to be made via the
progress report. Changes in the task force’s scope of work must have prior approval from the board.

At the end of the term, the task force will submit a final profess report to the board indicating the
outcomes of the task force term, as well as make recommendations for future projects and initiatives for
consideration by the board.